Finance & Grants Director
Finance & Grants Director
1.0 full-time equivalent, Salaried, Exempt
Location: Primarily Remote with occasional in-person meetings required
Rocky Mountain Victim Law Center (RMvlc) elevates victims' voices, champions victims' rights, and transforms the systems impacting them.
RMvlc is seeking a Finance & Grants Director (FGD). Currently, RMvlc manages over 14 local, state, and federal grants that total nearly $1.5 million in revenue annually. The FGD will be responsible for managing the organization’s finances and grants, ensuring compliance with all financial expenditure requirements, compiling narrative and financial grant reports, overseeing, and ensuring RMvlc is meeting its grant obligations with support of the management team at RMvlc. The Finance & Grants Director will also be responsible for compiling monthly financial reports for the Executive Director.
RMvlc’s ideal candidate will share a passion for RMvlc’s mission, dedication to our Core Values, and have a commitment to providing services to victims of crime in a trauma‐informed and victim‐centered manner. We also expect our team members to recognize that violence and oppression are inextricably linked, to demonstrate a dedication to grappling with the complexities of societal power and privilege, and to recognize and address personal biases. Candidates must also be able to communicate effectively with a wide range of individuals, groups, and organizations.
Specific Duties & Responsibilities:
- In conjunction with the Executive Director and Board of Directors, work to ensure the financial health and integrity of the organization.
- Perform day-to-day bookkeeping and accounting functions, including AR/AP, Journal entries, deposits, account reconciliations, and expense allocations to funding sources.
- Manage and develop systems for accurately tracking grant revenue and expenditures in compliance with all state and federal award guidelines. Work with subgrantees to develop and implement appropriate tracking systems for timely invoicing and adequate documentation. Prepare financial reports and reimbursement invoices as specified in grant awards.
- Work with external payroll company to ensure that employees are paid in a timely and accurate manner.
- Manage vendor contracts and required documentation.
- Coordinate monthly Finance Committee meetings with Executive Director and prepare monthly financial reports for the Finance Committee; attend Board meetings as requested.
- Work with Executive Director and Finance Committee members to advise, develop, and implement financial policy recommendations.
- Work with Executive Director and Board Treasurer to update and implement all necessary financial policies and procedures, and accounting practices to ensure compliance with current laws.
- Coordinate and lead the annual audit and 990 process.
- Oversee & facilitate all year-end functions, including distribution of W2s and 1099s.
- Conduct ongoing evaluation of agency financial status and needs.
- Grant fiscal management:
- review all grant agreement letters,
- monitor grant receivables,
- prepare actuals-based interim and final grant reports based on budgets and Year-To-Date actuals,
- support expense allocations to grants,
- review and prepare required grant forms for vendors and contractors,
- prepare monthly grant spend reports, and
- support quarterly forecast process for grant revenue
- Review and allocate all invoices submitted for approval by the Executive Director.
- Print checks and process ACH payments on a bi-weekly basis.
- Track overall award balances, beginning/ending dates, grant type and CFDA# (if applicable), any special conditions or restrictions, and maintain grant spend projections.
- Ensure all grant obligations are met in a timely fashion.
- Assist in identifying and prospecting new grant opportunities for the organization.
- Draft all financial and narrative grant reports per funder requirements for Executive Director approval.
- Draft and finalize budgets and related attachments for grant applications.
- In conjunction with the Executive Director, develop the organization’s annual budget.
- Assist administrative and other duties as necessary.
Accountability: The Finance and Grants Director reports to the Executive Director.
Applicants do not need to possess all of the following qualifications. Research shows women and people of color are less likely to apply for jobs where they do not meet all of the listed qualifications. If you don’t meet all qualifications but think you would be a good fit for the position, please apply.
- Minimum of five (5) years of related experience AND a degree in accounting, finance, nonprofit management or other related fields; OR seven (7) years of related experience.
- Expertise in nonprofit financial management, including GAAP and audit requirements, documentation, and preparation.
- Experience managing both financial compliance and obligation completion of complex federal or state grants.
- Proficiency with Quickbooks and Excel; or the ability to learn these systems.
- Experience writing budget proposals for grant applications.
- Proven history of taking initiative, being self-motivated, a high-level of attention to detail, commitment to accuracy, and ability to manage multiple priorities and tasks.
- Experience working as a team to implement and accomplish the goals of the organization.
- Experience with, and commitment to, grappling with the complexities of societal power and privilege in order to understand how multiple forms of oppression (racism, classism, heterosexism, ableism, etc.) intersect with RMvlc’s work.
- Job performance or results that demonstrate a commitment to multiculturalism, diversity, and social justice.
- Exceptional time-management and the ability to manage multiple projects and tasks.
- Demonstrated high level of diplomacy, sound judgment, strong boundaries, and discretion when dealing with funders and community partners.
- Experience using state and federal grant management systems, including ZoomGrants and JustGrants.
RMvlc values diverse life experience and is an Equal Opportunity Employer. People of color, people with disabilities, and/or people who identify as LGBTQIA+ are strongly encouraged to apply.
Hiring Range: $60,000 - $75,000
- 100% employer paid health, vision, and dental insurance,
- Matching contribution to 401K Retirement after 1-year of service,
- Open vacation time,
- Paid sick time,
- Remote work options, and a
- Monthly cell phone use reimbursement.
Submit a cover letter, resume, and references via email to Executive Director, Emily Tofte Nestaval, at firstname.lastname@example.org with the subject line of “Finance & Grants Director”. Position will be open until filled. Applications received prior to (May 31, 2023) will be given priority.
No phone calls please.